Editor’s Note: This post was originally published on the Interns Expose Amway blog.
Amway intern Alicia Dembinski organized and participated in this year’s Reverse Career Fair, an event where interns show off their internship projects, and connect and meet upper management from different areas in the company. Below, Alicia shares her experience in organizing the event.
As an intern in the Special Events department, the Reverse Career Fair was my summer “project” so to speak. A lot of planning and prep went into making it a success!
When I first started my internship at Amway in June, I was immediately thrown into events, assisting planners with on-site execution – which I loved! In this field, it’s all about experience. While I found the execution of events beneficial, I hadn’t really gotten any exposure to all of the planning and prep work that happens before execution. My mentor thought it would be a great idea for me to get involved with some of the intern events, so we met with HR and I hopped on board the Reverse Career Fair project.
As a Hospitality Management major at Grand Valley State University and an active member of my campus programming board, I had a pretty good idea about organizing and executing events. However, I was not prepared for the amount of details that the Reverse Career Fair would entail!
Finding a way to get organized was a must; in fact, my mentor subtly hinted so during a one on one meeting as I was rifling through sheets and sheets of notes to discuss how plans were going. Needles to say, I got the hint and was honestly feeling a little frustrated with my lack of organization. At our next meeting, I proudly presented a tabbed binder and started to feel like I was on the right track.
One of the first elements I focused on was the layout of the event. Last year, HR utilized a circular arrangement of tables in the World Headquarters Auditorium, including tables on the mezzanine level. The refreshments were housed in the side room near the kitchen and each session lasted two and a half hours. Based on feedback, the refreshments were hardly touched due to their “hidden” location, the traffic flow of the room was not ideal, and the sessions seemed to last too long.
I could go on and on about what actually went into planning this event, but to keep this short, here’s a list of all the elements instead:
- Room set up
- Survey (info. for name badges, tent cards, attendance numbers, electrical needs, dietary restrictions)
- Communication pieces to Nutrilite and Ada interns
- Travel, lodging, and transportation for Nutrilite
- Refreshments at the event
- Printed pieces: Name badges, tent cards, layout handouts
- Check-in materials
- Dinner arrangements
- PowerPoint slide show (info. pulled from intern profiles on SharePoint)
It’s crazy to think about how much prep work really does go into an event, and when the event day finally arrives, it’s like putting on a show! I felt pretty confident for the Reverse Career Fair but rule of thumb in the event world: nothing ever goes according to plan. This is why thinking ahead and risk management are also key elements in the field.
Overall, the event went very smoothly and everyone who participated seemed to find it very beneficial. It was such a great experience to plan and execute a large event from start to finish! I will be presenting this event to my department in a few weeks to discuss challenges, lessons learned, etc.
Thank you to all who participated and I hope you enjoyed the “show”! J